M*****q

 Welcomed visitors monthly with professionalism, ensuring 100% security compliance.  Managed 20+ calls weekly, boosting response time by 10%.  Scheduled 3+ meetings weekly, using WebEx, MS Teams, and Zoom enhancing productivity by 3%.  Built strong stakeholder ties, maintaining 95% email response.  Assisting the Chairman by drafting and proofreading correspondence, achieving a remarkable 95% response rate.  Effectively prioritized tasks, ensuring timely completion of critical items and implementing a tracking system for receipt confirmation within 24 hours.  Created agendas and minutes for meetings, leading to a 90% completion rate on follow-up action items.  Organized logistics for conferences and staff meetings, managing accommodations for up to 100 attendees, including catering and security arrangements.  Maintained a well-organized digital filing system, reducing document retrieval time by 40%, while efficiently managing office supplies.  Acted as a liaison across departments, improving communication flow and reducing project delays by 5%.  Negotiated vendor contracts, resulting in average annual savings of 20% and optimizing resource allocation.  Issued purchase orders to maintain an inventory that decreased supply shortages by 20%.  Coordinated travel plans for executives & Chairman, itineraries for over 15% in monthly expenses, ensuring seamless arrangements.  Handled sensitive information with discretion, maintaining a professional demeanor at all times.  Systematically archived documents in an organized drive for quick and easy retrieval.

 Developed a detailed work plan that enhanced the efficiency of initiative execution by 30%, ensuring all activities were completed accurately and on time.  Established a comprehensive Event Log for each event, actively engaging with stakeholders to address and resolve issues, leading to a 20% increase in stakeholder satisfaction.  Managed logistics for 10-20 regional and international congresses monthly, overseeing all aspects including registration, travel arrangements, hotel bookings, catering, ground logistics, and visa processes across various business units.  Efficiently archived 100% of meeting documents and approvals for audit purposes, strengthening compliance with company policies.  Coordinated logistics for events at approved hotels, working closely with company-approved travel agents to enhance operational efficiency.  Implemented contingency plans that effectively managed last-minute changes and unforeseen circumstances, achieving a 75% success rate.  Assessed current plans and processes to identify improvement opportunities that resulted in a 10% decrease in planning time.  Compiled detailed notes for distribution to key stakeholders, boosting communication effectiveness by 20%.  Oversaw the event registration process for over 50-100 attendees, ensuring smooth participation through meticulous gathering and monitoring of attendee information.  Created comprehensive timelines and budgets for events, consistently meeting deadlines with an 80% adherence rate.  Negotiated with vendors and suppliers to secure optimal prices and services, resulting in average savings of 15%.  Renewed corporate hotel agreements annually, maintaining favorable terms that achieved cost savings of up to 8%.  Coordinated transportation and parking logistics for over 30 attendees, ensuring seamless experiences for guests and employees.  Developed visitor plans that included local attractions and dining options, enhancing guest satisfaction scores by 100%.  Promptly assisted company visitors and attendees with visa support and invitation letters, adhering to established timelines.  Provided onsite support for all events, garnering positive feedback from attendees exceeding 50%.  Prepared business expense reports in compliance with company guidelines, achieving an accuracy rate of 100%.  Monitored travel expenses closely, reconciling invoices to maintain budgetary compliance at a rate of 100%.  Managed event expenditures diligently, adhering to budgets while identifying cost-saving opportunities that led to a reduction in expenses by 15%.  Conducted systematic analysis of event costs to identify areas for improvement, yielding potential savings of over 50%.  Collaborated effectively with sourcing teams on vendor additions, ensuring timely finance invoice submissions and improving processing speed by 10 days.  Utilized internal finance systems such as Ariba SAP ERP System to manage financial transactions seamlessly and without discrepancies.  Leveraged RFP, RFQ, and PO procurement platforms like Ariba SAP, NUPCO & Odoo ERP Systems to streamline procurement processes.  Demonstrated strong organizational skills by prioritizing tasks independently, successfully managing multiple projects under tight deadlines.  Prepared critical documents, including internal approval forms and speaker contracts, with meticulous attention to compliance.  Created POs and integrated new vendors into the system effectively, reducing lead times by 5%.  Assisted with budgeting, expense tracking, and accurate invoice processing, contributing to overall financial integrity.

 Streamlined guest entry and office supply management for efficiency.  Coordinated HR collaboration for effective policy implementation.  Optimized communication and scheduling for senior staff support.  Enhanced vendor negotiations, ensuring cost-effective procurement.  Receives and dispatches couriers promptly, ensuring distribution to the correct recipients for corporate records.  Handles phone calls, emails, and other correspondence on behalf of the office or executives.  Provided personnel support to senior staff members as needed.  Coordinates and scheduling appointments, meetings, and events and follow-up.  Assisted in Scheduling job interviews and contact candidates as needed.  Provided support to our HR operations team on GOSI & other policies & procedures.  Gathered employee’s data like payroll, bank account details & working days etc.  Issues Letters of Internal Memo’s and other administrative documents as required.  Prepares, proofreading, and managing documents, reports, and presentations.  Reviews and processed monthly expense reports for approval & and tracking of reimbursements.  Supported the printing and preparation of certificates such as salary certificates, employment certificates, offer letters, and contracts.  Managed the procurement of office supplies and other departmental needs, including IT.  Reviews documents for clarity, completeness, and formatting before distribution.  Coordination of cross-functional and off-site meetings (i.e., scheduling, conference room reservations, teleconference/WebEx set-up, and associated logistics).  Facilitate communication and collaboration among team member’s internal and external stakeholders.  Identify areas for process improvement and implement best practices.  Developed and updated spreadsheets and databases to track, analyze, and report data.  Aided in the development and implementation of new administrative procedures.  Assist with the on boarding process for new employees, including office setup and orientation.  Proficient in using DocuSign.  Followed up to ensure invoices received quarterly, reviewed, and signed.  Ensured timely submission of invoices to Finance and tracked payments.  Sent out multiple requests for quotation (RFQ), analyzed, and selected vendors and suppliers.  Created and reconciled Due Diligence for suppliers, vendors, and HCPs.