C*****y

Supervising and providing guidance to a team of Administrative Staff. Developing and implementing administrative policies and procedures. Managing and coordinating administrative functions such as record-keeping, scheduling, and office supplies. Handling complex administrative tasks and inquiries that require advanced knowledge and expertise. Assisting with budget planning and monitoring expenses related to administrative activities. Collaborating with other departments to ensure efficient communication and workflow. Managing calendars, schedules, and travel arrangements for senior management. Submitting New employees on the system. Adjusting project budget according to updates of new hires. Supervising the rest of the team tasks. Submitting and keeping a record of annual and sick leaves for employees and handling vacation plans. Support and assist the Senior Vice President. Preparing Expense report for the administration petty cash. Purchase Office furniture and supplies. Expert in using Deltek Vision system.

Preparing and applying for work permit visa for the expats Organize internal and external events. Assist business development in translation as required (Arabic to English and vice versa). Handling Car Rentals and drivers. Handling contacts with suppliers. Setup accommodation and entertainment arrangements for Company visitors. Handling all air flights and hotel reservations. Assist in the planning and preparation of meetings and conferences

Handling the meeting room reservation. Organize any meeting/event logistics. Take and communicate minutes of meetings. Coordinate the repair and maintenance of office equipment. Prepare Purchase Orders and Local Purchase Orders. Apply for business cards. Preparing flat contracts for expats. Prepare letters for the governments. Prepare and submit time sheets. Prepare vacation balance for employees. Convert all employees' CVs to Hill format.

Answer telephone, screen and direct calls, take and relay messages, provide information to caller. General administrative and clerical supports. Open, date stamp all general correspondence and filing them. Implement and maintain effective and accurate filing and tracing system to assure efficient follow up of all work aspects. Handling all courier packages. Ensures knowledge of staff movements in and out of organization Provide office orientation for new employees. Purchasing Stationary. Doing Internet Research. Prepare and submit time sheets.