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08-2024 to present OFFICE MANAGER-EXECUTIVE ASSISTANT ITALCONSULT, ABU DHABI 1) Manage the day-to-day operations of the office, including administrative support, office supplies, equipment, and facilities management. 2) Providing administrative and secretarial support to the Director-General and other members of the Executive Office, screening and redirecting inquiries where appropriate. 3) Handle incoming and outgoing communications, including emails, phone calls, and correspondence. 4) Organizing office events, meetings, and conferences, communicating meeting agendas. 5) Serve as the primary point of contact for clients, vendors, and other external parties. 6) Managing and optimizing vendor relationships to ensure efficient and cost-effective procurement of goods and services. 7) Organize travel plans, including flights, accommodations. 8) Maintaining organized records and documentation and Handle confidential information with discretion and professionalism. 9) recruitment, onboarding team members, including relocation, accommodation, employment and dependent visas, work time and staff leave records, travel bookings, implementing and enforcing office policies and procedures. 10) Coordinate between different Projects and Branches to collect required and necessary information and reports

AUGUST 2019 – AUGUST2024 EXECUTIVE ASSISTANT-OFFICE MANAGER TATWEER COMPANY, ABU DHABI 1) Manage the CEO’s calendar, meetings, appointments, and travel arrangements. 2) Prepare and organize meeting materials, agendas, and minutes. 3) Screen and manage incoming communications, including emails, phone calls, and correspondence. 4) Maintain and organize confidential files and records. 5) Coordinate cross-departmental activities to ensure project deadlines are met. 6) Prepare reports, presentations, and other documents as required. 7) Serve as the primary point of contact between the CEO and internal/external stakeholders. 8) Facilitate communication within the executive team and across departments. 9) Ensure the CEO’s office operates smoothly and efficiently. 10) Manage office supplies, equipment, and maintenance. 11) Oversee the coordination of company events and functions. 12) Monitor and remind of deadlines, tasks, and follow-ups. 13) Manage personal errands, purchases, and household tasks as required. 14) Handling confidential correspondence and documentation 15) Arranging meetings and preparing meeting materials 16) Managing email communications and phone calls 17) Processing expenses and managing administrative tasks 18) Maintaining organized filing systems. 19) Request reports from different departments, review ,refine and present them to the executive director

1) Executive Support: Assist and support the CEO and HRM with daily administrative tasks, including managing calendars, scheduling meetings, and preparing correspondence. 2) Attention to Detail: Perform all administrative and HR-related tasks with high accuracy, such as document preparation, data management, and maintaining personnel records. 3) Pro-activeness: Anticipate the needs of the CEO and HRM, taking initiative to address issues before they escalate. Efficiently manage schedules and allocate resources. 4) Conversationalist: Act as a liaison between the CEO, HRM, and other stakeholders, ensuring effective communication. 5) Code of Secrecy: Maintain the highest level of confidentiality across all forms of communication, personnel files, and company documents. 6) Availability: Be readily available to meet the needs of the company as necessary, including availability outside of traditional work hours. 7) Flexibility: Adapt to various tasks, ranging from routine administrative duties to complex HR projects and event management

Cross-Departmental Coordination & Communication: 1) Facilitated seamless communication and workflow across various departments 2) Coordinated project schedules, resources, equipment, and information. Project & Contract Management: 3) Liaised with clients to define project requirements, scope, and objectives 4) Managed contracts with vendors and suppliers, assigning tasks and communicating expected deliverables. 5) Managed project costs, including Betty Cash, manpower, machinery, fuel, materials, asphalt, and other operational expenses. Office Operations & Staff Supervision: 6) Oversaw reception and support staff, including administrative, clerical, and cleaning personnel, directing daily office activities and operations. 7) Supervised the camp boss to ensure labor and staff accommodations were effectively managed, meeting all requirements and service standards. 8) Managed general office needs, resolving maintenance issues and tracking utility and phone bill payments. 9) Facility management. Financial Management & Reporting: 10) Managed company records and prepared budgets, monitoring expenses to contribute to a 20% improvement in administrative efficiency and a significant reduction in operational costs. 11) Prepared monthly and daily payroll, ensuring accurate and timely processing of employee salaries. 12) Handled petty cash and tracked daily site data (e.g., timesheets, equipment, fuel) to ensure accurate financial management. 13) Prepared monthly financial reports and expense summaries for various projects. Document & Correspondence Management: 14) Drafted and managed confidential correspondence, including letters, emails, memos, and reports. 15) Maintained the database system to generate daily and monthly reports for the office.

1) Manage all accounting transactions. 2) Handle monthly, quarterly and annual closings. 3) Reconcile accounts payable and receivable and bank reconciliation. 4) Ensure timely bank payments. 5) Manage balance sheets and profit/loss statements. 6) Audit financial transactions and documents. 7) financial statements, pro forma budgeting, general ledger accounting.