College Administrator – Remote

Job Description

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Key Responsibilities:

• Coordinate and manage administrative tasks related to admissions, enrollment, registration, and student records.
• Serve as a primary point of contact for students, faculty, staff, and external stakeholders regarding administrative matters.
• Assist in preparing class schedules, timetables, and exam rosters in collaboration with academic departments.
• Maintain accurate and up-to-date databases and filing systems for student, faculty, and course information.
• Support the recruitment, onboarding, and scheduling of adjunct faculty and support staff.
• Prepare and distribute official documents, reports, and correspondence.
• Ensure compliance with institutional policies and regulatory requirements.
• Organize and coordinate college meetings, events, workshops, and staff development sessions.
• Handle inquiries, complaints, and requests in a professional and timely manner.
• Support budget preparation and monitor administrative expenditures as required.
• Contribute to continuous improvement initiatives to streamline administrative processes and enhance service delivery.

Requirements:

• Bachelor’s degree in Business Administration, Education Administration, or a related field (Master’s degree is an advantage).
• Proven experience in administrative or coordination roles, ideally within a college or university environment.
• Knowledge of higher education systems, policies, and procedures.
• Strong organizational and time-management skills, with the ability to prioritize tasks effectively.
• Excellent written and verbal communication skills.
• Proficiency with office software (MS Office Suite) and student information systems (e.g., Banner, PeopleSoft, or similar).
• Ability to work independently and collaboratively as part of a diverse team.
• Discretion and integrity in handling confidential information.

Work Environment:

• Office-based role within a college or higher education institution.
• Standard working hours, with occasional evenings or weekends during peak periods or college events.