S*****F
About Candidate
I have 17 years Executive Assistant experience and started my career in a newly designed role at a small start-up in Chicago. Throughout my tenure with that company, the company grew from 100 to 900 employees, and it was great to experience working with a fast growing company in such a fast paced business.
The role afforded me the opportunity to work on a myriad of things – I was responsible for everything from managing the President’s calendar and travel, to stepping in as project manager for two office build outs and moves. As an EA, I was also responsible for receiving and sending out emails for and as the President, which required a sensitivity in maintaining confidential information. I verbally communicated on her behalf, interacting daily with clients, vendors, investors, and staff, as well as acting as the main liaison for the rest of the Executive team.
I have supported multiple C-level Executives at one time, and am very comfortable collaborating with other departments on projects and team activities. Also, in the past, I have been responsible for all types of meetings & events – including weekly Executive Team meetings to Executive/Board offsites to All-Hands conferences which lasted 2-3 days and included evening social events.
I am used to being the “catch-all” person in my previous positions, so I have experience in many different avenues!
Salary
Nationality
Iqama
Location
Education
Work & Experience
Work with and assist 2-3 clients at a time, duration determined by need Drive planning, establishing the agenda, supervising material development and running key staff meetings Set up virtual Zoom meetings, invited guests across multiple time zones and disseminated agendas Researched topics and events to support client work agenda and projects Managed CRM input, exports and clean up Conferred with client customers by telephone, chat or email to provide information Monitored emails, organized inbox, and prioritized messages for client Prepared PowerPoint presentations and ran slide shows remotely for virtual meetings Established administrative work procedures to track client's daily tasks Performed research to collect and record industry data Kept extensive contact list updated with new contacts and changesto existing contacts Organized and managed team tasks using Trello and Asana Uploaded files for team use on Google Suite and SharePoint
Assisted 2 Executives with their day to day, including email & calendar management, travel, and other various requests Handle and maintain highly confidential and sensitive information Schedule, manage and prioritize dynamic calendar, while keeping executive time highly accessible and flexible Coordinate complex virtual meetings, international and domestic travel, accommodations and logistics Initiate purchase orders, reconcile invoices, track budgets, and complete expense reports Handled confidential and sensitive information with discretion and tact Organize events and meetings, videoconferences, and conference calls Implemented process for onboarding new hires and responsible for new hire paperwork, tours, and office equipment/supplies Work with corporate office to implement new technological initiatives, including but not limited to office digital signage, a check-in kiosk, and 3 types of conference room video systems Coordinate all office needs needs, including equipment upkeep, supply management, and vendor management Responsible for keeping office budget on target as well as processing and submitting all invoices received Volunteered to help with special projects of varying degrees of complexity
