Freight Forwarding Operation Specialist
Job Description
SummaryThis role focuses on the safe and efficient execution of daily logistics operations, specifically emphasizing Hazmat compliance and regulatory adherence for both domestic and international shipping. It requires a blend of technical expertise, active expense negotiation, and the ability to coordinate effectively with subcontractors and internal teams.
Ultimately, the position is centered on optimizing shipping workflows while maintaining a “safety-first” operational standard.
Essential Duties
- Recognizes necessary shipping, trading and logistics technical words
- Daily practice of “Do It Safe, Do It Right the First Time” with actions and words.
- Safely and efficiently performs assigned processes to meet the required daily logistics activities.
- Collaborates and communicates with logistics technicians, customer service representatives, quality personnel, and others involved in the shipment and receipt of products about information related to the shipment.
- Compiles carrier and route assignments.
- Tracks, traces, and updates the status of shipments.
- Oversees hazardous material (hazmat) handling, hazmat documentation, equipment and procedures
- Understands the limited scope of regulations that the operator arranges
- Fully understands and follows regulations of both international and domestic.
- Prepares hazmat shipments, including documentation.
- Expense negotiation.
- Maintain/Organize relationship with subcontractors.
- Improve operational efficiency.
Working Hours, Working style
9am – 5pm
*Hybrid (after training) Must be in the office 3 times per week. However, during the probationary period, daily attendance is required, and there may be a need for more than 3 days per week on-site even after the probationary period, depending on circumstances.
Working Location
White Plains, NY
Salary/Benefit
$58,000 – $65,000 (Based on experience)
Holidays
Qualifications
Logistics Qualifications / Skills:
- Quick learner with the ability to handle multiple tasks simultaneously, maintain focus, and adapt to a variety of challenges.
- Ability to conduct detailed procedures in a time constrained environment.
- Good written and verbal communication skills.
- Strong sense of time organization and urgency.
- Able to work independently and within a team.
Education, Experience, and Licensing Requirements:
- University/college degree is an asset.
- 3+ years of relevant industry experience in freight forwarding.
- 3+ years of shipping, receiving and import/export operations experience.
- Experience filing International Maritime Organization (IMO), Automated Export System (AES), and Importer Security Filing (ISF) documents.
- Proven record processing shipments in accordance with DOT regulations and hazardous material labeling requirements.
- Experience processing shipments using UPS and FedEx software.
- Basic proficiency with MS Office Word, Excel, PowerPoint or Google Docs, Sheets, and Slides.
- Knowledge of 49 CFR, 15 CFR, Department of Transportation (DOT), International Air Transport Association (IATA), and International Maritime Dangerous Goods (IMDG) regulations preferred.
- Prior global shipping management/customs clearance experience is highly desirable.
- Language: English.
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